ClinicMind for Physical Therapists:
Flexible, Transparent Pricing Plans

Whether you’re just getting started or running a thriving practice, ClinicMind helps physical therapists reduce admin work, grow revenue, and deliver better care with a complete all-in-one platform.

$ 177

/mo

Ideal For: Solo therapists or small clinics just getting started.
Includes: Unlimited visits, 2 provider logins ($25/mo each additional provider)
Highlights:
• Smart scheduling, check-in & patient reminders
• Customizable EHR with online intake forms and note macros
• Flexible intake form setup that connects seamlessly with your documentation workflow
• Patient portal with self check-in & automated reminders
• POS with inventory, barcode & payment automation
• AI-powered patient & revenue management
• Dedicated onboarding, live support & free patient demographic data import
• ONC certified & fully compliant
• Rooming Module: Uses rule-based logic to assign patients to the right treatment room efficiently.

$ 327*

/mo

Ideal For: Physical therapy clinics that manage billing internally but want automation that saves time and reduces errors.
Includes: 3 provider logins ($25/mo each additional provider)
Everything in the Cash Plan plus:
• Claim automation — without billing follow-up from the ClinicMind team.
• Automated claim submission & ERA posting
• Claim Scrubbing & Error Prevention: Pre-screens claims to prevent denials, failures, or underpayments before submission.
• Save hours monthly with built-in automation
• Reports & analytics for claim performance tracking
*Plus per claim fee

$ 327*

/mo

Ideal For: Physical therapy practices that want a fully managed billing experience and advanced automation to maximize collections and efficiency.
Includes: 3 provider logins ($25/mo each additional provider)
Everything in Cash and Self-Service, plus:
• Hands-on billing and documentation support from the ClinicMind Billing Team.
• Full-Service Billing Follow-Up: Includes claim follow-up, appeals, and documentation support. (Clinics still maintain oversight for certain claim workflows.)
*Plus % of claims collected

$ 1,912

/yr

Ideal For: Solo therapists or small clinics just getting started.
Includes: Unlimited visits, 2 provider logins ($25/mo each additional provider)
Highlights:
• Smart scheduling, check-in & patient reminders
• Customizable EHR with online intake forms and note macros
• Flexible intake form setup that connects seamlessly with your documentation workflow
• Patient portal with self check-in & automated reminders
• POS with inventory, barcode & payment automation
• AI-powered patient & revenue management
• Dedicated onboarding, live support & free patient demographic data import
• ONC certified & fully compliant
• Rooming Module: Uses rule-based logic to assign patients to the right treatment room efficiently.

$ 3,532*

/yr

Ideal For: Physical therapy clinics that manage billing internally but want automation that saves time and reduces errors.
Includes: 3 provider logins ($25/mo each additional provider)
Everything in the Cash Plan plus:
• Claim automation — without billing follow-up from the ClinicMind team.
• Automated claim submission & ERA posting
• Claim Scrubbing & Error Prevention: Pre-screens claims to prevent denials, failures, or underpayments before submission.
• Save hours monthly with built-in automation
• Reports & analytics for claim performance tracking
*Plus per claim fee

$ 3,532*

/yr

Ideal For: Physical therapy practices that want a fully managed billing experience and advanced automation to maximize collections and efficiency.
Includes: 3 provider logins ($25/mo each additional provider)
Everything in Cash and Self-Service, plus:
• Hands-on billing and documentation support from the ClinicMind Billing Team.
• Full-Service Billing Follow-Up: Includes claim follow-up, appeals, and documentation support. (Clinics still maintain oversight for certain claim workflows.)
*Plus % of claims collected

All prices are subject to change without prior notice. The pricing displayed here does not constitute a binding offer and may vary based on the scope of services or current promotions.

Core Features in Every
Physical Therapy Software Plan

Whichever plan you choose, you’ll always get these tools and
support to deliver care without chaos.

HIPAA-compliant EHR

Unlimited support

Patient Portal

Ongoing updates and enhancements

Role-based access & permissions

Customizable templates for PT evaluations, daily notes, and re-assessments

Expert Onboarding & Support

Every Step of the Way

From day one, we help your physical therapy clinic succeed with guided onboarding, proven workflows, and live, expert support designed for rehabilitation teams.

Fast setup

Our implementation process helps you get started quickly, so you can focus on delivering quality care and managing patient outcomes.

Guided Onboarding

You’ll work directly with a specialist who configures your system around your physical therapy workflows — including scheduling, documentation, and billing.

Free Data Import

We securely import your patient demographic data. Other components, such as note templates and settings, can be added by your team manually for flexibility and accuracy.

Live Support & Training

Get access to live and knowledgeable support, helping your team feel confident using the system day to day.

Trusted by Thousands of Providers Nationwide

Practices of every size rely on ClinicMind to streamline operations, boost collections, and deliver care without chaos.

2,700+

Providers Served

$500M+

claims processed annually

96%

client retention rate.

Up to

2 hours

saved per provider/day.

Got Questions?

We’ve Got You Covered

ClinicMind offers three EHR subscription tiers. Pricing is per provider (NPI), billed annually or monthly with an annual contract. Unlimited admin users are included at every tier.

All plans include a one-time implementation fee equal to 3 months of the annualized per-provider cost.

Essential clients receive a full credit, rebated monthly over a 12-month agreement.
Professional and Enterprise clients receive concierge onboarding and a dedicated implementation manager.

Yes. Each plan includes a set number of NPIs (1 in Essential, 2 in Professional, up to 4 in Enterprise). Additional NPIs can be added at $25/provider/month. Enterprise plans can expand as you grow.

Any features activated in your account remain enabled and billable if used, even if not included in your plan bundle. This ensures compliance and accurate billing.

No. You can use ClinicMind as EHR-only. If you choose RCM, fees are % of monthly collections (minimum $500/month). RCM is only available with Professional or Enterprise EHR tiers.

Optional add-ons include:

AI Scribe ($10/provider/month)
ePrescribe ($48/prescriber/month)
CredEdge Credentialing ($99/NPI/month)
Telehealth ($40/provider/month)
eFax (per-page fees + $4/month inbound)
PatientHub AI Marketing Suite ($99/month)
Virtual Front Desk (From $300/month)

Yes. PatientHub is our integrated retention and marketing suite, available in four tiers (Basic to EliteAI). Features include automated reminders, 2-way texting, video messaging, bulk reviews, and AI-driven content (ads, blogs, SEO, social).

Expand Your Practice with These

Additional Product and Service Solutions

Keeps payer credentialing current so patients use insurance without delays.

Boosts collections with claim validation, transparent workflows, and fewer denials.

Live team answering calls, booking visits, and managing messages to stop revenue loss.

Patient messaging, reminders, and automated marketing to drive acquisition and retention.

Secure virtual visits with upcoming multi-session management.

Integrated payments with recurring billing, split-pay support, and automated processing.

ClinicMind for Physical Therapists: Flexible, Transparent Pricing Plans

Cash Plan

Self-Service Plan

Full-Service Plan