Chiropractic Practice Management Group Helps Doctors Outsource Their Billing
Coordinating Chiropractic Practice Management and Insurance Billing is Essential For years it has been exceptionally burdensome for chiropractors and other health care providers to handle billing effectively and economically. That side, the part that involves the business aspect, has taken a large number of resources, time and money to manage. Outsourcing chiropractic billing has become one option that many doctors have found to be helpful. Companies such as Billing Precision, which focus on helping chiropractors manage their practice, increase their productivity and earn more money, have discovered a new way to outsource that is groundbreaking. A Billing Methodology In creating a system for outsourcing that works, as it is with solving any problem, companies such as Billing Precision must first identify the problem and it’s source. Although it may be common to blame the insurance companies for problems related to claims that remain unpaid or are rejected, the fact is when it comes to chiropractic billing there are various places where the process breaks down and they are often connected with what the doctor’s office is doing. For years within the field, billing problems that originated with either the process, effort or attitude of the doctor’s office seemed endemic and needed to be cured. The specific problems being experienced by health care providers that were generated by their offices included insurance companies increasing denial rates, an ignoring of appeals and an auditing of medical notes that that resulted in requests for refunds and fines. When traced back to the chiropractor it was found that the medical office lacked a consistent and integrated billing methodology, used a billing service that did not follow through and did not identify reasons as to why their claims and bills were underpaid. Coordinated and Integrated Using the power of the Internet and computer to create a truly coordinated effort made the most sense. With that idea in mind, Billing Precision was able to develop a Web-based chiropractic practice management solution that included a highly automated and integrated system. In creating a system that would work for the provider, the company had to first understand the system being used by the payer. It is a system that would rather pay the provider less than more, that likes to hold onto provider cash and that would rather not pay at all. Knowing that, a software had to be developed that would conform to demands made by the insurance companies and a billing service had to be developed that the provider could easily maximize and that would integrate with outsourcing. Results Oriented With a commitment to being results oriented, the new billing system focused on reducing and eliminating as much as possible five primary strategies used by insurance companies. The insurance companies: 1. Created complexity and use new reasons for claim denials, which would increase doctor’s billing service costs. 2. Worked towards reducing fees allowed. 3. Consolidated the insurance industry to give them heightened leverage. 4. Underpaid claims as much as possible. 5. Returned claims for after-payment audits, which would result in a demand for refund and an imposing of fines. The decision to create a results oriented billing system with coordinated outsourcing defines exactly what a successful chiropractic practice management group like Billing Precision had to do to help remove the veil of contradictions and confusion with which practitioners were dealing. Increased Productivity The area of specialist in medical management and billing has been redefined by companies like Billing Precision. Making the medical practitioner’s job more productive by offering a real solution to a challenging problem. As the industry continues to develop and change, chiropractic practice management software and outsource providers will need to alter their programs and services in order to stay competitive. You are currently on the blog of Genesis Chiropractic Software, which is a product of Billing Precision, LLC.
Chiropractic SOAP Notes Provider Helps Doctors Prevent Insurance Audits
Billing Precision Lives Up to Its Name When it comes to chiropractic billing accuracy is essential. Incomplete or inaccurate SOAP notes can lead to a doctor having to refund thousands of dollars of medical reimbursements to payers. That is, the health insurance agencies. SOAP notes (SOAP stands for Subjective, Objective, Assessment and Plan) are a central aspect of the patient documentation process and the workflow as chiropractors share the information with personnel within their office, including schedulers and billing, health care professionals outside of the office and other agencies and organizations as is appropriate. Exactness is Important The SOAP notes software from Billing Precision addresses insurance issues before they ever become issues. In other words, the notes are setup in such as way that chiropractors are able to fill them out in a matter of seconds in the presence of patients. This helps to ensure accuracy in many ways. First, the ability to take notes immediately means that chiropractors are able to document a patient’s condition with accuracy benefits the patient in their treatment and the practice workflow enabling patient appointment scheduling, the effective creation of notes and timely medical billing. The software makes it easy for a chiropractor to send notes to others via the Internet and storage and access if immediate. The Dreaded Audit If there’s one aspect of chiropractic billing that a doctor dreads it is the insurance company audit. Audits occur when a company questions a chiropractor’s bill. For every dollar an insurance company spends on an audit, they make an average of approximately $13.00 That 13:1 ratio is a big payoff for the insurance companies and a major hit for chiropractors if they are unable to backup a patient’s treatment with clear, succinct notes. That’s when something like the software driven SOAP notes are indispensible. They work wonders in keeping a chiropractor organized, giving them and their staff the ability to access and use their notes at any time. Taking Care of Business Chiropractic billing, scheduling and follow up are all made easy with Billing Precision’s SOAP notes. When a payer requests notes rather than offering an Explanation of Benefits (EOB) or payment, it can be handled quickly. With Billing Precision, chiropractors can create their notes with two to three screen touches, can integrate their bill, insurance claim and care plan records with ease and save money and time, reinvesting them into their practice. Keeping the Workflow Going The income, scheduling and virtual paper stream are uninterrupted with a specialized software notes program. For chiropractic billing, there’s no easier way to keep their business organized. Fully integrated SOAP notes is one way that chiropractors have found to improve productivity and cash flow and to prevent insurance audits.
Chiropractic Billing Software from Billing Precision
The Genesis Chiropractic Billing Software was made by a Chiropractor for Chiropractors. Billing Precision and Dr. Brian Capra have invented Chiropractic Billing Software that also helps Chiropractors manage their practices from top to bottom. The practice management features a task management system so your staff never looks for work to do. The software finds the work needing to be done and it assigns the task to the right person to handle it. View the video for more information. The Chiropractic Billing Software has been re-branded as Genesis Chiropractic Software. https://youtu.be/9v8VfA412sE
Chiropractic Billing Software Helps Doctors Collect More
Doctors Find Chiropractic Billing Software Can Help Ensure Payments from Insurance For chiropractors, who are so busy seeing patients and maintaining records regarding their patients, the chiropractic billing process can be time consuming and it can often lead to a doctor losing cash that they have earned. Record keeping is an essential aspect of not only patient health but a doctor’s fiscal well being. There are a range of services related to chiropractic billing that can make the difference between success and failure. Even if a doctor sees a large number of patients, he/she can end up losing money due to the amount and kind of paperwork that they must engage in when working with health insurance companies. Range of Activities Chiropractic billing and compliance are two general areas that can be taxing, as chiropractors must ensure that they are able to properly document visits and treatment in a timely manner. The computer and Internet have become major factors in this process. Companies such as Billing Precision have developed software dedicated to making a chiropractor’s paperwork as effortless, effective and efficient as possible. SOAP One major area that software can help in chiropractic billing is the manner in which it allows a doctor to use SOAP notes. SOAP, which is an acronym that stands for Subjective, Objective, Assessment and Plan, is an essential part of the patient documentation process that doctors may be asked to submit to insurance companies when they are audited. The ability to make short order of this process by taking immediate notes that are accurate is essential to chiropractic billing and the financial health of a practice. Result—Doctors Collect More Over the years, the amount of money that health care providers have had to pay back to insurance companies has risen precipitously. In 2006, it was 20 times more than a decade before, resulting in doctors refunding insurance companies $3.1 billion. Software such as that from Billing Precision allows doctors to take SOAP notes in seconds with exactness that is indisputable and unquestionable. When it comes to submitting them to health insurance providers, chiropractors can do so with confidence. The notes are exact and specific and dissuade insurance companies from performing further audits where doctors who are not in compliance often have to refund thousands of dollars. Reversing a Trend By creating time saving chiropractic billing software with SOAP notes that are 100% compliant, a company such as Billing Precision has helped to ensure that chiropractic billing can be done in such as manner that the doctor is guaranteed their payment and later if they do face an audit will found to be in compliance. Over the past few years, doctors have had to struggle more and more to collect and keep money from insurance companies that they have earned. Specially designed software is focusing on and successfully reversing that trend. That has helped to raise the health care practitioner’s productivity, making their business much more profitable.
Client Testimonial – Dr. Matt Singer
Dr. Matt Singer – Wayne, NJ “I have been a client of Billing Precision and Genesis for over 3 years in which time I have more confidence in my collections than any of my colleagues.” I appreciate how great and thorough their note system has become and how my billing team follows up on claims whether I ask them to or not. I am very profitable because of Billing Precision and my Coach Michelle is incredible to work with and she keeps me up to date with any issues.” Thank you for being a great part of my team, Dr. Matt Singer Billing Precision offers a leading-edge chiropractic office profitability management solution. Its all-in-one Internet-based system includes accountable and transparent billing service, state-of-art touch-screen SOAP notes, advanced patient scheduling, and real-time monitoring for compliance and audit exposure. Billing Precision’s unique value stems from its ability to level the playing field with payers and get chiropractors paid in full and on time by capitalizing on modern Internet technology and billing network effect.
Compliant Care Plans with Cash Practice
Did you know Billing Precision has integrated with Cash Practice? What does this mean to you? It means with the Cash Plan Calculator® System you can create 100% customized care plans for individuals, family plans and plans with insurance! Having customized, professional, affordable and complaint care plans is the key ingredient to patient retention. What You Need to Know About Care Plans By Cash Practice: Are you giving any of your practice members discounts on their plans? Are you confident the care plan is legal? Are you relying on what your friend down the street is doing? Most Chiropractors are creating care plans in a NON-COMPLIANT fashion which puts their practice and it’s members in jeopardy. We’ve teamed up with some of the industry’s noted experts in the field of compliance and discounting to ensure our Cash Plan Calculator® is providing Chiropractic offices with a trustworthy source for financial plans. Don’t gamble on what you think is right – join Cash Practice today and gain piece of mind! Having clients commit to an outlined program of care, with affordable financial options has many benefits: Better compliance on following care plan recommendations. Clients easily transition on the the next phase of care. Increased collections. Decreased dependence on insurance money. More time to focus on patient education, marketing, etc. Consistent cash flow coming into the practice. Client retention!! Imagine a Practice Full of Clients who Pay, Stay & Refer! Become a member of Cash Practice® today! Yours in health, Billing Precision & Cash Practice®
Client Testimonial – Dr. Andy Vantreese
Dr. Andy Vantreese – Decatur,GA “A few years back I totally revamped my practice. I went from having 4 employees to running a practice all by myself. Quite the transition! It can be challenging trying to manage everything by yourself,” says Dr. Andy Vantreese. “The one tool that has been instrumental in making everything run smoothly is Billing Precision and Genesis Chiropractic Software. With Billing Precision I just schedule and treat my patients, do my notes and click Bill. From there everything else is taken care of. The system generates the claim and the billing team follows up. All I have to do it cash the checks and post co-pays. They post the insurance payments to my account and take care of everything else. The one ’employee’ I will never do without is Billing Precision!” Billing Precision offers a leading-edge chiropractic office profitability management solution. Its all-in-one Internet-based system includes accountable and transparent billing service, state-of-art touch-screen SOAP notes, advanced patient scheduling, and real-time monitoring for compliance and audit exposure. Billing Precision’s unique value stems from its ability to level the playing field with payers and get chiropractors paid in full and on time by capitalizing on modern Internet technology and billing network effect.
Cash Practice – Billing Precision Integration – Cash Plan Calculator
Did you know Billing Precision has integrated with Cash Practice? What does this mean to you? It means with the Cash Plan Calculator® System you can create 100% customized care plans for individuals, family plans and plans with insurance! Having customized, professional, affordable and complaint care plans is the key ingredient to patient retention. What You Need to Know About Care Plans By Cash Practice: Are you giving any of your practice members discounts on their plans? Are you confident the care plan is legal? Are you relying on what your friend down the street is doing? Most Chiropractors are creating care plans in a NON-COMPLIANT fashion which puts their practice and it’s members in jeopardy. We’ve teamed up with some of the industry’s noted experts in the field of compliance and discounting to ensure our Cash Plan Calculator® is providing Chiropractic offices with a trustworthy source for financial plans. Don’t gamble on what you think is right – join Cash Practice today and gain piece of mind! Having clients commit to an outlined program of care, with affordable financial options has many benefits: Better compliance on following care plan recommendations. Clients easily transition on the the next phase of care. Increased collections. Decreased dependence on insurance money. More time to focus on patient education, marketing, etc. Consistent cash flow coming into the practice. Client retention!! Imagine a Practice Full of Clients who Pay, Stay & Refer! Become a member of Cash Practice today! Yours in health, Billing Precision & Cash Practice
Patient Flow, Cash Flow, and Compliance – Practice Management Training – Brian Capra, DC
https://youtu.be/UBLSNzahkFY Dr. Brian Capra on practice management: The centralized database acts as the brain. It controls and coordinates, it learns how to make and control the practice members or the organs, even more effectively and more efficiently. What does that lead to? It leads to better patient flow, better cash flow, and a greater level of compliance. So it’s patient flow, cash flow and compliance that this practice management system controls and coordinates. So you can imagine if you are one member, one organ in a body that just does not want to cooperate with the rest of the body: Doesn’t want to send information, doesn’t want to share information, and doesn’t want to do it’s job based on the information it gets. That affects the health of the overall practice. So the way the system works is each region of the practice you can think of as a region of the spine. You have scheduling, you have billing, and you have documentation. Scheduling is made up of different steps or steps in the process. The process is like the backbone, each step being a vertebrae. In the scheduling process we know we need to make an appointment, we need to know who has future appointments, we know there needs to be care plans. All these are steps in the process. Anytime there is a misalignment, or a step in the process that doesn’t happen properly. It’s basically subluxation and it blocks the data getting from the scheduler, let’s say to the travel card or where the documentation happens, or over to billing, where the claims are actually billed. So any subluxation or backup in the data is measured in our system as a task or a ticket. These tasks simplify your practice management. If we have an untrained user, that doesn’t first of all know how to follow the steps in the process or second of all know how to manage the work that the system brings to the surface, what we have is subluxation. Again not just in that practice, in the cash flow, patient flow, and the compliance of that practice, but it’s a subluxation of the entire network and we really can’t afford that as a profession. Again, we need to have every single user optimally trained on the system. That’s how vitally important it is to the success and health of your practice and the overall network. So our training system has seven key components: Number one, we have one hundred online classes with quizzes. Number two, you can actually track the progression of those classes per user. You can see which classes they’ve taken and which they’ve passed and which they need to retake. Number three, we have rating systems for all training materials. Whatever classes you take or quizzes you take or training materials that are out there, you get to rate them. And that has actually helped us drastically improve over time the materials that are there for you today, and they have been all tested. Usually by now they all have good ratings but if we introduce something new, please take the opportunity to rate the materials that you have and give feedback. Number four, there is a search-able help and frequently asked question section. So you can always go in there and search, kind of like a Google search for stuff specific to Billing Precision. Number five, there’s daily live help sessions so you can actually log on, click on the scheduler and you can see each day there’s a live help session, where there’s a live person. You can login and ask a question, and you will get a real answer from a real person. Number six, the help ticketing system. Help ticketing is awesome because when you create a ticket it’s fully transparent and track-able. When you create a ticket it says who you are, when you created it, therefore you can see who replied to you, how long it took them to reply, what their answer was, and then it is track-able. It can be bounced back and forth between each person in the conversation, or over to another person for more feedback. Then that way you are sure that that ticket, that question gets answered, not unlike a claim ticket. Number seven would be the discussion forums, which is just a simple place within the system where you can go voice an opinion, ask a question and get feedback from other people on the network. So when it comes to training, remember when you are using Billing Precision it is not just about making your practice as efficient as possible. It’s about making the entire system as efficient as possible so that you have better patient flow, better cash flow, and better compliance, and ultimately you are giving every opportunity that you have to pass along the principles of chiropractic, and the best opportunity to do that. So it’s not just about a better scheduler, better notes, or better compliance. It’s about giving every person the best opportunity to live a healthier and more fulfilling life based on chiropractic principles.
Cash Practice and Chiropractic Billing Precision Integration Webinar
Dr. Brian Capra: Hello, this is Dr. Brian Capra with Billing Precision. Today I’m really excited to talk to you about one of our best integration ever with another software and that’s with Cash Practice and the founder and owner of Cash Practice is on the phone here today with me. His name is Dr. Miles Bodzin, Dr. Bodzin if you want to talk a little bit about the features of your system and then we can talk about the unique integration that we now have together. Dr. Miles Bodzin: I’ll start this way, we have three systems that all combine into one, I guess whole super system Cash Practice. The three systems or the three modules Careplan Calculator: It’s main feature is it gives you the capability to print the customize compliant payment plan or Cash plan as it’s commonly refer to, that actually prints all of your patients sign to buy your services. So, if you’re signing him up for six months care, eight months, a year whatever, the program as you’re doing it creates that actual agreement for them to buy your services. Auto Debit System: It’s main feature is payment processing. Credit card, debit card or eft. So, if you’re creating a plan with that first module that gives the patient the choice of making monthly payments. We need a compliant way of collecting that money. So, the auto debit system is that system, it will actually do the auto debiting for you. Drip Ed: This feature gives you the ability to do email marketing and campaigns on education. I should say so that you’re automating that process of sending patients emails and keeping in contact with them. So today’s world you want to stay in contact with people and that’s the purpose of this feature. So, altogether with the three systems in one step you’re able to create a plan for patient, enroll them in it, sign all their payments that are due and assign an campaign of emails literally in one click of one button. The main benefit is it increases your compliance, it increases our patients retention and it reduces your cost by eliminating significant numbers of payroll hours that your stuff are spending right now. Dr. Brian Capra: When we saw that we realized there is no need to reinvent the wheel when somebody is doing something so well. That’s when we saw a great synergy between our two companies. Billing Precision clients can go right through the schedule and click “more” and “cash practice”, that will take you to a landing page where you can sign up for Dr. Bodzin’s system cashpractice.com right from there. If they are already signed up clicking on cash practice will automatically take you to those features seamlessly. Dr. Bodzin, where can people find more information about Cash Practice? Dr. Miles Bodzin: There is a number of places, you go to cashpractice.com and there is information there. We would be happy to do a live demo for you over the internet by just calling us at 877-343-8950. Surely you can send a email to us, simply just send it to support@cashpractice.com is probably the best way that way it goes to our support system and everybody sees in a ticket, the request. You can also find us on Facebook, facebook.com/cashpractice literally with Cash Practice with our immigration module is software companies like Billing Precision could come in and they can add a capability that you’re able to from within your software with a click of a button immediately log into Cash Practice without having to do a separate log in. Cash Practice honors all of the permissions and things of that you would set up for your staff so it’s still honoring all of that stuff and when you log in it immediately takes you and you’re able to actually use Cash Practice inside of Billing Precision as if you are still using Billing Precision. So, as far as the use is concerned they’ve never left Billing Precision, they are in it.It gives you incredible efficiency by doing it that way and what it does for Billing Precision is it gives them this capability of all these features we have immediately. What’s unique about our integrated solution is that you guys have done is you’re the only company that done it where that you automatically import all of your payments, a 100 percent of them. What I mean by that is that when you’re using Cash Practice and let’s say you do a payment, you open it up, you open up one of the tools and you run a payment. Where the integration works is as soon as the payment runs there is a receipt produced live on that spot, that receipt can then be posted automatically in that persons account. That’s for one time payment that you’re doing right now if you’re live on the spot with the patient. And the reality is that you’re primarily using Cash Practice for the auto debit is the recurring payment that run automatically that happened every night. So those happen in middle of a night and you’re not, and you’re not there, logged into Billing Precision that time. Other software companies expect you to download the file from Cash Practice and then you have to manually import into their software. Well, Billing Precision is done as they have gone one step further where their software automatically pulls in those payments that run every night. So, eliminate the step of your CA at the front desk having the download the file and then manually imported. Billing Precision has eliminated all of that. That’s the process they have gone through is they wanted to make it so that it’s so automated that literally it’s as automated as possible. What Billing Precision had done as well is made it so that when you go to add a client into Cash Practice it will automatically take all of the patients data,
