It’s About Time We Made Chiropractic the Dominant Healthcare System
Haven’t you heard ever since Chiropractic school that Chiro should be the dominant healthcare system? I know that I have. Chiropractic allows the body to naturally heal itself, awakening the potential of our own nervous systems. With this power, why isn’t Chiropractic at the forefront of every healthcare journal, study, and the primary choice of care for the majority of patients? It should be. That is why today I want to talk about what it would take to actually make Chiropractic the dominant health care system in our country and what we can do to help because it is about time. Should Chiropractic be the Dominant Health Care System? Studies show that there is a tipping point in any movement. If you can get a certain percentage of the population to embrace an idea, from there it spreads organically. That tipping point is 20%. For us, this means that once 20% of the population embraces Chiro as a first choice for healthcare, the rest of the population will follow. The question is, how do we reach that tipping point? We only have approximately 50,000 licensed Chiropractors in the U.S. and not all of these are even in active practice. In order for this number of doctors to see 20% of the population, each one would have to see more than 1,000 patients every week. Is this possible? Maybe it is for some DC’s in high-volume practices but not all Chiropractors would want to complete that many patient visits each week. This means that we do not have enough Chiropractors in practice in our country to hit that goal of making Chiro the healthcare system that the majority of patients choose first. Without more students choosing to become Doctors of Chiropractic instead of medical doctors, engineers, lawyers, etc. Chiropractic cannot become the dominant system in this country. That brings us back to the same problem we have talked about in the past, the problem of making a career as a Chiropractor an attractive choice for these students. We have to show them that Chiropractic is not only a vital profession but can also provide them and their families the lifestyle they need and desire. To choose to be a Chiropractor, they can’t live in fear that they won’t be able to run a successful practice, see enough patients, or make enough money. They have to know that the time and money they invest in school will pay off in the future. There is only one way we can do this. Each of us as Chiropractors has to make our own practice successful. We have to use every tool available to us to improve the experience of our patients, bring in more patients, and create a thriving business. Every Doctor out there who is a success, who cares for patients every day, and who is spreading the message of the power of Chiropractic is showing those future students that it can be done, that Chiropractic is great career choice. We need those students, those future Chiropractors. We need more Chiropractors to see more patients. That is the only way we will ever reach that 20% tipping point and it is the way to finally make Chiropractic the dominant healthcare system. It is about time that we all work together to reach that goal.
How to Detect Insurance Underpayments
How can you tell if your Chiropractic Practice is being paid in full and on time by insurance companies? How can you tell if there’s an underpayment? Underpayments by Insurance Companies for the services that you render is a constant problem that you need to pay attention to. The Genesis Chiropractic billing software can detect insurance company underpayments and then you’ll know the details you need to address the situation. The elimination of insurance industry underpayments is a challenge because their goal is to not pay for anything until they absolutely have to. Their next tactic is to underpay and hope that you don’t catch on. They also try to delay your payments until you forget about it, and they typically take 120 days to get around to your payments. Our built-in tool will help you to detect and then to fight underpayments. Learn more with the free webinar that can be viewed right on this page. Read the Transcript: Jason: Thank you for everyone who joined us today and we’re gonna get rolling with our topic today. We touched on this topic really a few months ago, but we’re coming back to it, on how to manage collections in your office, very specifically, with measuring collections. There are two ways that we recommend as best practices. I’m not sure there is a third or fourth way to measure collections. Number one is, that all your visits get paid, and number two is, that they get paid the right amount. So today we’re actually focusing on that second portion of, “How do you know if your visits got paid the right amount?” So that will be our topic of discussion and we’re going to make some disclaimers here at the beginning. Is the right amount is specific when it comes to all the insurance companies that you’re in network with, and a little more of the guesstimate, when we’re talking about all of the pairs that are out of network. So we’re gonna go through, to the best of our ability, our options. But if you know a number that you should be getting paid for an insurance company, we’re gonna talk about how you can make sure that we are going to, number one, identify an underpayment. Number two, create workflow that will assign that underpayment to a specific person. And then number three, make sure you can follow up on it and know that you got paid the right amount. So practices are constantly concerned and worried about whether or not their collections are what they’re supposed to be. And it’s a challenge to try and come up with some formula, or algorithm to make sure you got that. So I wanna talk about, first of all, measuring collections. And then, you know, second, whether or not you guys can utilize the tools that we’re talking about to measure your underpayments or potential underpayments. So, collections, when we are talking about a practice and you look at a number in the upper right-hand corner here. And I’ll make it slightly bigger, and now we can use a few of our tools here to help annotate this. You know you’ve got collections… Jessica: Oops, I’m gonna select the color. Jason: You’re looking at, you know, the theory up here of $27,000 that you’re going to get paid, you know, in this month. How do you know that’s the right number? Well, each and every time that you look at that, you have to be saying to yourself, “Could I be getting more?” Every doctor I talk to thinks, or practice owner thinks they could be getting more. If all of your business have been paid and you check out that every single one of your date of service has had a payment posted to it. The next laudable question is, “How do I know that, that got paid the right amount?” Oh, how do I get rid of that? Jessica: Go to top first. Jason: Back to the top, perfect. And, today, we’re gonna bring you over to a couple of other accounts, and we’re gonna show you two reports that will work and help you understand, the first is your billing staff’s report. Your billing statistics report will help you run some trend analysis. And what I’ve done here is I’ve opened up our billing statistics report under billing analytics, billing steps. And the first thing that I’ve done is selected a date range. For this particular report, I selected all the way from January 1st to December 31st of 2015. So looking at the entire calendar year. And there is a lot of useful information that comes in the billing statistics report. Not every single column or piece of information will be something you wanna look at each time. But I’ve selected two metrics to marry together for this particular report. You’ll notice that I’ve sorted this into a month over month range, as I’m doing month of service. So what this means is, all of the dates of service that happened in that particular month. So I don’t care if you billed it out late, you could have billed a January date of service in April, but it would still be counted here for the month of service of January. And then I chose CPT codes, because…any of you providers that are in network with an insurance company, your contractual agreements will be either paid by visit or paid by CPT code. Here we’re focusing on paid by CPT code. And we can see here that you’re going to have a total number of claims of 567, you know, $50,960 billed out. But more importantly, you can see how much is, on average, paid by charge for each one of those months, for the CPT code of 9711O. And you can see here that it’s not a consistent number, month over month. All right? So what courses this fluctuation? Obviously there are balances left
Fortis Payment Systems is Integrated with Genesis.
Use Fortis Payment Systems to process credit card payments in real time online, not with a slow telephone terminal. Fortis Payment Systems is Integrated within Genesis Chiropractic Software. You can charge a patient’s card from within their account and you can charge their card easily from the Point of Sale screen as well. The payments can be tagged separately and they’re automatically posted to the patient’s account. Fortis will handle all of your card charging needs securely and they will handle your PCI Compliance as well. That’s very important. Be sure that you absolutely do not store any patient credit card numbers in your office or you could have a PCI compliance violation. View this webinar to see other features and to see how it works. Learn more with the free webinar that can be viewed right on this page. Read the transcript: Jessica: All right. Well, let’s get started. Again, my name is Jessica Pancoast and I run our training desk and help desk. Today, we are concentrating on third party companies, and today it is Fortis and we have Jonathan McAlees from Fortis to help us out with that. Welcome, Jonathan. Jonathan: Thanks so much for having me. So, we’ll talk a little bit about the integration that we have and I’m not sure, do we have control yet, Jessica? Jessica: I did promote you to a presenter. You should be able to download the… Jonathan: Okay, perfect. Yeah, okay. Here we go. I’ll start sharing my screen. All right, can you see my screen now? Jessica: Yes. Jonathan: Perfect, okay. So, I’ll give you guys a little bit of background into Fortis real quick. So, Fortis is a merchant services company, so we do credit card processing. We specialize in that. We specialize in high-end niche verticals. So, what that means is we aren’t a processing company that is built for everyone. We go into very niche verticals and we specialize in that. And so, one of those verticals that we’re in is obviously the EHR kind of chiropractic, PT, medical background. And so, what we did was we built a specific gateway geared for specifically what you guys are doing. So, what we found was a lot of the stuff that was out there was built for everyone, and it’s built for these web developers and it’s not really built for an office to take payments for their patients. And so, when we met up with Vericle we were able to integrate, and they have this great integration that allows you to take one-time or, you know, store credit cards or bank accounts on file, as well as set up reoccurring payments if you need that. And so, you know, as the market changes and you guys deal with EMV, we wanna make sure that you’re compliant because one of the things that happens is offices don’t realize all the compliance that they’re under. So, lucky you, as an office, not only are you under HIPAA compliance but you are also under PCI compliance by the fact that you take credit card payments. And so, we wanna make sure that you’re compliant and make sure that you’re following the regulations, and we want that to happen on our side, not your side. So, we allow the software to handle all of your PCI compliance for you. One of the things that we see within offices is they do things like they write down credit card numbers. And that’s a big, big no-no in our space. Most offices don’t realize that you can get fined up to $5,000 per credit card that you have written down. So, this is not something you wanna do. It could bankrupt an office if you have a hundred or a couple hundred cards written down and you are breached like that. So, we wanna make sure that you’re compliant, that you’re not doing that, and the other thing is there’s easier ways to do that. So, we’re gonna show you a little bit of that today, how the integration works with Vericle, and how it seamlessly integrates and allows your payments to auto-post back. So, as you can see here, I am right in the Vericle system. I’ve got John Smith, my patient, selected. To access Fortis, all you have to do is click more and then Fortis. You can see we haven’t left Vericle, so we’re still in Vericle but we go right from the patient’s profile in Vericle to their profile within Fortis. Now, from within here, you can do anything you need to on the payment side. So, if you wanna run a one-time transaction, a one-time swipe, you can just click the charge contact button, swipe a card with the little $14 USB swiper from amazon and then your transaction is done. It’s just as if you were running a terminal, except this terminal is now online. Well, we kind of like to say, and we do have terminals and some offices like them, but we don’t often recommend them. Because think of it as a flip phone. A terminal is like a flip phone and this system is like an iPhone. So, you’d really, really be wasting out if the only thing you used on your iPhone feature was making phone calls and text messages. There’s a lot of other things that you can do. Well, that’s kind of similar here. So, we don’t want you just stuck only being able to do one or two things on a terminal. We have a full terminal online. So, you can come in here and swipe payments just like I showed you there. The other thing you can do, and this is really where we start to help save you time and money, is you can store credit cards or bank accounts in our system. We do this all securely, through a system or process called tokenization. If you’re not familiar with tokenization, essentially, what we are
Can Chiropractic Software Create Peace of Mind?
Over our last posts, we’ve been talking about a theme….It’s About Time. Today, I would like to continue on that path but in a way that is a little more personal for each of us as Chiropractors. I want to talk about how we feel each night when we get home from our office, when taking care of patients is over for the day because I think that it’s about time that we all have peace of mind. It’s about time that when our day is over, we know beyond a shadow of a doubt that everything that could have been done to make our day successful and our patient experience the best it could possibly be has been done. It’s about time that we don’t have to lay in bed at night and try to remember if every chart was updated and wonder if every no-show was rescheduled. Most of the Chiropractic systems that we put to work in our offices are reactive in nature. If a patient doesn’t show up for an appointment, someone has to remember to call them and then actually do it. We have to look through report after report to see if all of the insurance claims have been filed, followed-up on, and paid. There is another report to look at to see if re-exams have been scheduled and another one to go over for follow-up calls. These reports may give us insight into our businesses if we have time to read them but they also create a paperwork nightmare. As a Chiropractor, we already have to wear so many hats as a business owner, manager of employees, and doctor and educator to our patients. Adding on the necessity to read multiple reports every single day just to make sure the necessary actions for the day have been taken is overwhelming. Even worse, systems like these mean that your mind can never really leave your office because you have to memory manage every little detail. I believe that it is time for a change, a complete shift from these reactive chiropractic systems that leave us overwhelmed and stressed out to a proactive system that gives us the peace of mind we’ve been searching for. I know that when I shifted my own office from my old, outdated processes to a new proactive chiropractic software EHR system, the relief that came with it was immeasurable and created peace of mind for me in my practice. With a proactive chiropractic practice management software system in place, each and every day can be distilled down to one number. That number tells you how many tasks that should have been completed were left undone so your goal for this number is always zero. That zero at the end of the day tells you in one number that every task that needed to be completed for your day to be successful was done. That is peace of mind. Even more, if the number isn’t zero, it tells you specifically which task was not completed and whose responsibility that task was. This lets you better manage both your own time and that of your staff and assign the people to the tasks that best suit their abilities. There is no better way to make sure your practice is running smoothly each and every day. As Chiropractors, we face many challenges both as a profession and in our day-to-day practices. This is one area that we can control. We don’t have to live with the worry and stress that those old, reactive systems cause. We don’t have to search report after report, memory manage the details, and still wonder at the end of the day if everything has been done. We can choose to eliminate the worry, manage our offices better and easier than ever before, and improve the care and experience of our patients simply by changing our system. Proactive chiropractic EHR software that distills our days down to one report, one number is the answer because isn’t it about time for peace of mind.
