Pricing built for every specialty and every location — not just the monthly fee.
Pay-per-visit pricing for multi-specialty practices — every discipline and every location on one platform, with workflows that flex to each specialty. Your cost moves with your practice, so you can compare what a system truly costs — by the completed visit.
The monthly fee is the wrong starting point.
How a vendor charges you shapes whether they're on your side.
A flat monthly fee is the easiest number to compare and the least accurate one. The real cost of a platform includes switching effort, billing disruption, staff time, disconnected tools — and whether the vendor even has a stake in your growth. Pay-per-visit answers all of that with one honest unit: the completed visit.
Incentives aligned with growth
A flat fee rewards renewal. Pay-per-visit ties our revenue to your activity — so the platform earns only when your practice does.
Cost follows activity
You pay per completed visit, not for unused capacity. A slow month doesn't carry full fixed overhead.
One number you can compute
EHR and patient engagement combine into one per-visit fee, so your cost per encounter is a single number you can calculate and compare.
Choose the service level that matches your operation.
Every plan includes the full ClinicMind platform. The only difference is who follows up on underpayments, delays, and denials.
Cash-based
For practices that don't bill insurance
Starting atNo-shows aren't charged
- Full ClinicMind operating platform
- EHR, scheduling, intake, telehealth
- Patient portal & engagement tools
- POS with inventory + payment automation
- Mobile apps (provider + patient)
Fully Managed Billing Service
For practices that want ClinicMind to manage billing follow-up.
Starting at+ percentage of insurance reimbursement
- Everything in Cash-based
- Automatic claim submission
- ERA & manually-entered EOB reconciliation to the original claim
- Alerts about underpayments, delays & denials
- ClinicMind follows up on underpayments, delays & denials
- Appeals & billing resolution handled by our team
In-house Billing
For practices following up internally on underpayments, delays, and denials.
Starting at+ fee per submitted claim
- Everything in Cash-based
- Automatic claim submission
- ERA & manually-entered EOB reconciliation to the original claim
- Alerts about underpayments, delays & denials
- Your team follows up on underpayments, delays & denials
Multi-location, enterprise, and high-volume multi-specialty practices: pricing may be custom — talk to sales.
Traditional monthly pricing may be available on request — ask your Account Executive. All prices shown are starting points and may change based on specialty, practice size, NPIs, billing model, and add-ons.
Switching has a cost. Staying on the wrong system has a bigger one.
Changing platforms takes real effort — migration, training, workflow changes, team adoption. A lower monthly rate only makes sense if it clears those costs over the long term, not just in month one. The right comparison is the full picture, not the line item.
The platform you get on day one
On pay-per-visit, the full operating platform comes standard — everything a multi-specialty practice needs to run visits, engage patients, protect revenue, and scale across specialties and locations.
Run the visit
Everything to see a patient, in one chart.
Engage the patient
Fewer no-shows, more kept appointments.
Protect revenue
Claims out the same day as the visit.
Scale operations
Add providers without adding chaos.
No per-feature fees
Every tier is an honest bundle. No checkboxes that cost extra once you're live.
ONC-certified
Our EHR is ONC-certified, with patent-protected workflows and full audit logging.
Human support
15 G2 Leader quarters running — because real people pick up the phone.
Migrate from anywhere
We handle migration from legacy EHRs. Your chart history comes with you.
Plug in more support when your practice needs it
Starting-point unit pricing on top of any plan — no bundles required.
ePrescribe
Secure prescribing with full EPCS support and pharmacy network coverage.
CredEdge Credentialing
End-to-end credentialing — payer enrollments, CAQH, and maintenance. Scoped to payer count and enrollment complexity — talk to sales.
Telehealth
HIPAA-secure video visits that launch from the schedule. No app install.
Virtual Front Desk
Live receptionists answer your line, book appointments, and handle overflow.
Includes first 300 minutes; $1.25/min after.
eFax
Send and receive HIPAA-compliant faxes inside the chart.
Inbound: $0.17/page · Outbound: $0.19/page
All prices shown are starting points and may change. Final pricing depends on specialty, practice size, NPIs, billing model, and add-ons — contact our team for a tailored quote.
Questions about the model
Why does flat monthly pricing misalign vendor and practice incentives?
A flat monthly fee means the vendor earns the same whether your practice grows or stalls. Their incentive is renewal. Yours is growth. The two aren't the same.
How does pay-per-visit pricing align incentives?
You pay per visit, so cost moves with your activity. You never pay for a system you aren't using. The platform earns only when your practice does. Alignment becomes the business model, not a promise.
Are no-shows charged?
No. No-shows are not charged under the pay-per-visit model. You pay only for completed, documented visits.
What's included in the starting $4 per visit?
Every plan includes the core ClinicMind operating platform: EHR, AI Scribe, scheduling, intake, telehealth, patient engagement tools, payment automation, and mobile apps. Billing support varies by plan.
Does the cheapest monthly rate mean the lowest true cost?
No. Switching platforms carries hidden costs: staff retraining, billing disruption, data migration, and lost productivity. None appear on a pricing sheet. A cheaper subscription only makes sense if it clears those costs long term, not just in month one.
How does pay-per-visit pricing simplify cost calculation?
EHR and patient engagement combine into one per-visit fee. Your cost per encounter becomes a single number you can compute and compare, instead of a stack of subscriptions to reconcile.